Identifying Toolbars

You can accomplish most tasks in PowerPoint either through menu choices or via a toolbar. Generally, you will find the toolbars easier and quicker to access once you are comfortable with their functions.

Office 2000 may be installed to show only your most recent menu selections. To see non-visible choices, click the double-headed arrow at the bottom of the menu list, or hold the mouse over the menu for a few seconds. Either of these actions will then display all the choices in that menu item. After you choose an option, that menu choice becomes "recently used" and is visible when menus are pulled-down. When toolbars contain more choices than can easily be displayed on a toolbar, additional, less frequently used choices, are hidden. You can click the double-headed arrows, as well as drop down arrows, to display additional toolbar choices.

To "permanently" reveal all menu choices , choose TOOLS : Customize. Click the Options tab and uncheck "Menus show recently used commands first." This will not affect the toolbar, only the menu choices.

NOTE: Changing this option will affect each Microsoft Office suite application, including Word, PowerPoint and Excel.

Common Tasks

To add a new slide , click the Common Tasks, New Slide to see the New Slide dialog box. New slides are added below the current slide.

The Slide Layout Tool applies, or re-applies, the selected layout and uses almost the same dialog box as New Slide. Slide Layout reapplies the selected current master style and is useful when you've moved Placeholders or decided to change the format of a slide and need to return to (or apply) a specific layout format. To apply or re-apply a layout, click the Slide Layout Tool and make your layout choice.

To change the applied template , click and select a different template. All slides in your presentation will have the newly chosen design applied, and any charts you've created will be updated with the new color scheme.

View
  The View Toolbar is located in the lower left corner of the screen and lets you quickly move through different views of the presentation:

Text
Options on the Text Toolbar allows you to make choices affecting highlighted text.

NOTE: Keep in mind that some options may be hidden. To access those, click the double-headed or drop-down arrow on the toolbar.

Drawing
The Drawing Toolbar contains the tools (each is described in detail later in this tutorial) to incorporate objects into a presentation:

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